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5 Payroll Apps Your Small Business Should Know

It’s safe to say that managing payroll isn’t something most small business owners get excited about. It’s boring. It’s fussy. And if you don’t have the capacity to pay a human resources manager, it takes up precious time you could be using to work on your business.

We believe in the power of financial tools to help you and your small business stay efficient, and that goes for running payroll, too. That’s why we put together a list of payroll apps that can help make the process easier and less time-consuming.

5 Payroll Apps to Consider for Your Small Business

Intuit Online Payroll: Intuit’s payroll software is the most popular among small business owners and employees, according to 41.5 percent of respondents to a 2017 Fit Small Business survey. Part of that popularity likely is because of its feature-rich mobile apps. Intuit Online Payroll allows you to perform a number of basic features from your Apple or Android mobile device, including creating paychecks, e-paying taxes and e-filing forms, paying via direct deposit and setting up email reminders for pay and tax deadlines.

Square Payroll: Square, which started out as a payment processing app, recently rolled out its own dedicated payroll app. Square Payroll helps make sure you’re IRS-compliant with its U.S.-based support team. More importantly for a small business owner, their flexible pricing scheme allows you to pay a smaller fee if you paid fewer people during a certain pay period. Square also offers other conveniences, such as allowing employees to clock in and out from the point of sale app, and setting up online accounts that they can use for direct deposit.

Sure Payroll (Paychex)Always on the go? Sure Payroll could be your next best friend. This payroll app puts emphasis on mobile convenience, so you don’t have to be sitting at your computer to pay your employees. The app also allows you to enter hours worked, sick, vacation, and personal time, and more. Adding bonuses is easy, and so is stopping payroll or changing the date of a check. Employee features include the ability to see past and current paychecks, plus available sick and vacation days.

Gusto: Gusto takes the brave extra step and tries to make payroll fun. The app puts emphasis on ease of use: simple set up, a seven-minute payroll process, and fuss-free comprehension (“We explain things in English — not IRS.”). Behind all the fun stuff, however, is robust support and service:

Gusto also takes care of state-specific taxes, W-2, 1099s — pretty much everything related to payroll. Even gutsier: Gusto is taking on Intuit by partnering with Xero, another accounting app. Users can access their Gusto accounts using their Xero log-in details. Xero is automatically updated every time payroll is run. And best of all, users are able to grant access to their accountant, who can then manage the whole payroll process.

Wave: On the surface, Wave Payroll seems like just another payroll app. It offers all the necessary bells and whistles: direct deposit, calculating benefits and deductions, employee access, and more. However, its real strength is the fact that it’s backed by Wave, arguably one of the best financial apps for small business owners. Wave lets you manage accounting, invoicing, payment processing and now, payroll. Not only that, but Wave also provides some of the best resources available online for anyone running a business. That includes bookkeeping and accounting coaching services, so you don’t have to figure out everything on your own.

Not sure which direction you want to take your payroll? McManamon & Co. offers outsourced CFO duties that include payroll services, as well as cash flow management, banking relationships and financial reporting. Call us at 440.892.9088 or contact us online for payroll services you can trust.


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